Frequently Asked Questions
UPDATES: Guest registration is CLOSED.
Volunteer registration is CLOSED.
Doors open at 5:30PM.
Check below for updates on Tuxedo rentals, hair appointments and makeup services available to our guests.
What is Night to Shine?
Night to Shine is an unforgettable prom night experience, centered on God’s love, for people with special needs ages 14 and older. Churches from around the world will host Night to Shine on the same night for thousands of honored guests and we want you to be a part of it! Night to Shine 2019 will be held on Friday, February 8th, 2019 from 6PM to 9PM at Ridgeway Alliance Church in White Plains, NY.
Who is Night to Shine for?
The event is open to anyone with physical or cognitive special needs, ages 14 and older. We do not have specific guidelines for the eligibility of guests in relation to the legitimacy or severity of their disabilities. If you have further questions about this, please contact us.
How much does it cost?
Night to Shine is free for our honored guests to attend. We work with the Tim Tebow Foundation as well as many local businesses to cover the costs of the event. If you or your business would like to contribute financially or with an in-kind donation, please visit the Donation tab or email us.
What time should I arrive and what happens after I arrive?
Doors open at 5pm.
Every guest of Night to Shine enters the event on a red carpet complete with a warm welcome from a friendly crowd and paparazzi. Guests receive the royal treatment, including hair and makeup touch-up stations, shoe shining stations, limousine rides, flowers, a karaoke room, photo booth, catered dinner, prom favors for each honored guest and, of course, dancing! Each honored guest receives a crown or tiara because YOU are all kings and queens! There will also be a Respite Room for parents and caregivers who are staying onsite.
What is provided to eat?
A local restaurant caters the event. The menu includes mozzarella sticks, chicken fingers, penne vodka (some gluten free), baked ziti (some gluten free), ziti with broccoli, garlic and oil, salads, pizzas, drinks, fruit, cake and cookies.
When is the deadline for registration for guests?
Registration is closed. Registration is incomplete until we receive all the necessary permission slips, release forms and background checks if necessary.
Can parents, families, and/or para-professionals attend the evening with the guest?
We welcome family, friends, and para-professionals to be a part of the evening by joining our “paparazzi” to cheer on our guests as they make their way down the red carpet. Parents and caregivers are also welcome to enjoy our “respite/caregiver” area and relax during the event if they need to remain onsite due to special circumstances. We do, however, want to allow the guests to engage with their peers during the prom. Unless a family member or para-professional is signed up to be a buddy, we ask that the event be for the Honored Guests and Buddies only (sorry, no parents or family members in the prom area unless you are volunteering as a buddy). If a guest requires constant monitoring or assistance to use the restroom, exceptions will be made. Parents/families and/or para-professionals who will be staying with the guests in the prom will need to be signed up as a buddy, go through the background check process and attend the volunteer training. We want the experience to be fun and safe for everyone.
What should I wear?
We urge guests and buddies to wear attire they would wear to an actual prom, semi-formal or formal attire if they have access to it. Gowns or dresses for the ladies and suits, tuxes, or shirt/vest/tie for gentlemen are appropriate. However, please wear comfortable shoes or flats to ensure safety for all our guests. Corsage and boutonnieres will be available for all our honored guests. Volunteer staff aside from buddies should wear black pants and black tops.
The Tim Tebow Foundation is partnered with Men’s Wearhouse to offer discounted tuxedo rental packages to the honored kings of Night to Shine. Mention Group# 8261216 for discounted rate.
If you would like to donate a gown, please email email@example.com with specifics (make, size, color, condition) and a picture.
If you are in need of a gown, email firstname.lastname@example.org and she will try to connect you with possible vendors/donors.
Hair and Make up
The following salons have generously donated their services for our honored guests; please mention “Tim Tebow Night to Shine” when making appointments:
Act One Hair Salon – 226 Main Street Eastchester, NY 10709 (914)779-8455
Knotz Hair Studio – 241 E. Main Street New Rochelle, NY 10801 (914)576-3931
Make up at Lord & Taylor — Vernon Hills Shopping Center – 750 White Plains Road Scarsdale, NY 10583. Contact Bethany Bevilacqua: email@example.com for an appointment. Appointments will be made every hour on the hour from 11 AM to 4 PM. Please email your contact information to Bethany with your desired time. Check in at the Chanel counter in Cosmetics at Lord & Taylor upon arrival.
Do guests need a date?
No, we encourage each guest to come and enjoy the fun with all of the other honored guests. We will provide buddies to be paired up with our guests.
What is a buddy?
Buddies accompany and assist their assigned guest throughout the evening, providing companionship and any assistance they may need during the event. They sit with their guest during dinner, accompany them to the various entertainment and specialty stations, and engage with them in conversation. Buddies love to dance, sing and have fun.
Can I request a friend or family member as a buddy?
Yes. Just register as a volunteer (indicate the guest who you want to be a buddy for in the Role requested section) and follow all the guidelines for volunteers. They must attend our volunteer training and complete the background check process like all other volunteers. If you are arriving with your guest, you do not need to check in earlier with other volunteers.
Who can volunteer?
Anyone from 16 years old and up can help with this event. If a volunteer is under the age of 18, they will need a parent to sign a permission form and waiver before they can participate. All volunteers will be required to attend training, pass required background checks if 18 years and older and adhere to the Volunteer Code of Conduct. Those younger than 16 can be a part of the paparazzi welcoming squad to cheer for our guests as they arrive via limo and make their way down the red carpet.
Do volunteers have clearances? What are the requirements?
Yes, every volunteer age 18 and up who may come in contact with a guest is required to complete a registration form and must have a background check (link provided on the volunteer registration form). If you had a background check within the last 2 years and can provide a copy to us, that will be accepted. Please consider donating $8 to offset the cost of your background check. Volunteers 16 to 18 years old will need to register and have a permission slip signed by their parent/legal guardian, they do not need background checks. All volunteers will need to sign a liability and media release (provided on the volunteer registration form).
Will volunteers receive training?
All volunteers must attend a mandatory training on Saturday, January 26th at 10:00 a.m. or Monday, January 28 at 7:30 p.m. Training will include how to recognize and avoid the use of offensive terms and phrases, the development of people first language skills, and general tips for communicating with our honored guests. Volunteer roles will be assigned and specific training will be provided for each of the volunteer positions. Training will last approximately 60 – 90 minutes.
What kind of care is available for guests?
In addition to uniformed EMT, safety and law enforcement presence, we will offer a Sensory Room where guests can go if they become over-stimulated. The Sensory Room is set up by an occupational therapist and will provide a quieter environment staffed by volunteers who will be on hand to encourage guests to participate in sensory-friendly activities and offer comfort as needed. Sensory room staff will also be scanning the main prom area to encourage guest who may be overstimulated to take a rest. Parents and Caregivers will also be close by in the Respite Room should they be needed for any reason.
I’m a parent or caretaker, what should I do during the event?
While Night to Shine is happening, parents and caretakers are encouraged to go out on a date night or a special evening with the siblings. There are numerous restaurants, shopping, theaters in the area. However, if your child requires assistance to use the restroom, we ask that you stay onsite and enjoy the Respite Room to avoid any potential discomfort or embarrassment for the guest. We’ll have dinner and a live feed so you can view your loved one having the time of their lives. All parents are invited to the crowning ceremony towards the end of the prom (time TBA). During registration, make sure to let us know how many will be taking advantage of the Respite Room during the event so we can plan accordingly. Space is limited.
I am a parent/caregiver and want to drop in to the prom area to check on the guest. Is this possible?
We understand that you may want to periodically check on your guest. However, for the safety of all of our guests and to provide them with an authentic prom experience, parents and caregivers will only be allowed inside the prom area under very specific circumstances (i.e.: when their guest requires assistance in the restroom). The Respite Room will have live streaming if you want to see what’s happening at the prom. Prior to the prom entrance, you and your guest will also meet the buddy who will remain with your guest throughout the event. This will give you an opportunity to review emergency contact information and discuss any concerns with the assigned buddy. Parents are invited to the crowning ceremony towards the end of the prom.
What are the various volunteer roles?
All volunteer positions are filled but you still help by…
• Prayer – please continue to pray for the event.
• Set up and decorations: Pre-event: Thursday night 2/7/19 into Friday 2/8/19 – Contact Jan Albanese firstname.lastname@example.org for time and tasks.
• Cheer/ Red Carpet (paparazzi): (60 minutes from 5:30PM to 6:30PM) all age groups, families with young children welcomed. Cheer on guests as they make their way down the red carpet, manage flow, traffic, give High Five’s, blow bubbles and hold signs to make them feel welcomed. Take photographs and treat honored guests like celebrities and VIPs. Shine spotlight on guests. Paparazzi should be at the church (room 207) at 5:30 PM to obtain props and instructions. No need to attend training, get background check nor register to be part of Cheer team. Email Jess Hacking- email@example.com to let us know you’re coming.
• Photography & Videography: (still need 1 videographer) A team of professional and amateur photographers and videographers taking high quality photos and short videos to capture the full scope of the evening, including guests on the red carpet, dance floor, karaoke, crowning ceremony, etc.
When are the Volunteer Training Dates?
All volunteers must attend a mandatory training on Saturday January 26th at 10:00 a.m. (gym) or Monday, January 28 at 7:30 p.m. (Chapel) at Ridgeway Alliance Church, White Plains NY. Register at the registration page for the training time you’re attending.
How can I help if I cannot volunteer on that day?
The event is completely free to all honored guests and family members. Donations of any size are welcome to offset the cost. Click the Donate Tab (specify NTS in memo) on website to securely donate in your name or Contact Pastor Davy Chu at Ridgeway Church (914) 949-3714 or Reverend Sorgie at Immaculate Conception & Assumption of Our Lady (914) 961-3643 to find out more information. In kind contributions for services and materials needed for our prom are also greatly appreciated and will be acknowledged on the Westchester Night to Shine website. In addition, if you would like to donate gifts for our honored guests, they will be included in the goodie bags they take home at the end of the night.
There are also a few pre-event activities we will need help with if you are not available on the day of the event. Helping with packing the favor bags for each guest, and writing a special note for each guest will be greatly appreciated. Email us if you would like to help with either of these areas.
What if it snows?
The show must go on—even if it snows! We’ll have volunteers and equipment ready if snow is expected. So plan on the event happening regardless of weather conditions, and drive carefully allotting additional time as needed. In the event roads and highways are closed, and we are forced to cancel the event, we will publish notices on all of our websites and social media channels. Unfortunately, due to the massive coordination of catering, volunteers, and entertainment vendors, we would not be able to reschedule the event. Please pray with us for a beautiful night for the event.
Please note that all guests, volunteers and parents/caregivers who are on site will need to fill out media and general release forms to participate in Night to Shine.
Still have questions, email:2019NTSics@ridgewaychurch.com